SharePoint Online Libraries

Configuration

Content Chooser Setup SharePoint Online

At first you might have not configured your Office 365 SharePoint Tenant for the «Content Chooser». In this case, you will find a «Learn more» link (1) below the «SharePoint Online» library header. So if you want to configure your Office 365 Tenant’s «SharePoint Online» to work with the «Content Chooser» just click on the «Learn More» link and follow the instructions presented on the web page.

Once your Office 365 Tenant’s «SharePoint Online» has been configured for the «Content Chooser» you will see a list of all available document libraries you have access to. The libraries are listed below the «SharePoint Online» group header.

Managing Libraries

Content Chooser SharePoint Online Edit

If you want to manage the lists of «SharePoint Online» libraries just click on the «Edit» button to the far right of the «SharePoint Online» group header.

This will open a dedicated «SharePoint Online List» in your Office 365 Share Point Online Tenant. The URL of the list will be something like this
[YourTenant].sharepoint.com/sites/officeatwork/ContentChooser/Lists/ContentLibraries.

Content Chooser SharePoint online Template Libraries

The actual adding and removing of libraries is then done using native «SharePoint» functions. If you are not literate with «SharePoint Online» we recommend you to go through the «SharePoint» documentation or to reach out to someone with sufficient «SharePoint» experience.

You need to create an item in this list for each «SharePoint Online» Document or Picture library you want to use in the «Content Chooser» Add-in. The «Title» column will be used as the name of the library in the libraries list in your «Content Chooser» Add-in. The «URL» column must contain the URL of the library in your «SharePoint Online» tenant you want to use. This could look something like this:
https://[YourTenant].sharepoint.com/sites/officeatwork/ContentChooser/Pictures. The Application column will allow you to determine in what Office application the library shall appear.

Tip: The libraries you use can be located in any site collection within your SharePoint root host of our Office 365 Tenant’s «SharePoint Online».

Tip: Use the rich security options provided by «SharePoint Online» to determine what libraries are made available to users and groups within your organization.

Please note: The user will need at least read rights to the root site of the site collection you are connecting to.

Special Columns in SharePoint Document Libraries

The Content Chooser supports a number of officeatwork specific SharePoint columns that will give you some additional functionality per content. To benefit from these features you need to add any number of the columns described below to the SharePoint document libraries you want these features to work with.

officeatwork_subject

When inserting a content into an e-mail in Outlook the content of this SharePoint column gets additionally inserted into the 'e-mail subject' of the e-mail message by extending what already might be in the subject of the e-mail. The SharePoint column name must be 'officeatwork_subject' and of type 'Single line of text'.

officeatwork_recipients_to

When inserting a content into an e-mail in Outlook the content of this SharePoint column gets additionally inserted into the 'e-mail to' of the e-mail message by extending what already might be in the 'e-mail to' of the e-mail. The SharePoint column name must be 'officeatwork_recipients_to' and of type 'Single line of text'. The format of the e-mail addresses follows the standard SMTP format:

name <e-mail>; name <e-mail>; name <e-mail></e-mail></e-mail></e-mail>

Single e-mail address example:

Joe Duller <joe.duller@domain.com></joe.duller@domain.com>

Multiple e-mail addresses example:

Joe Duller <joe.duller@domain.com>; Tim Hiller <tim.hiller@domain.com></tim.hiller@domain.com></joe.duller@domain.com>

officeatwork_recipients_cc

When inserting a content into an e-mail in Outlook the content of this SharePoint column gets additionally inserted into the 'e-mail cc' of the e-mail message by extending what already might be in the 'e-mail cc' of the e-mail. The SharePoint column name must be 'officeatwork_recipients_cc' and of type 'Single line of text'. The format of the e-mail addresses follows the standard SMTP format (see officeatwork_recipients_to for details on this format).

officeatwork_recipients_bcc

When inserting a content into an e-mail in Outlook the content of this SharePoint column gets additionally inserted into the 'e-mail bcc' of the e-mail message by extending what already might be in the 'e-mail bcc' of the e-mail. The SharePoint column name must be 'officeatwork_recipients_bcc' and of type 'Single line of text'. The format of the e-mail addresses follows the standard SMTP format (see officeatwork_recipients_to for details on this format).