Teams Libraries

The Teams libraries feature is currently in preview as we are using some Microsoft API’s that are in preview. As soon as Microsoft makes those API’s general available we will be making the Teams libraries feature also general available. Please note that Microsoft can still make changes to their preview API’s before making them general available. In this case we will have to accommodate those changes before we can make our Teams libraries feature general available. Thank you for your understanding.

Enabling

Enable Teams

Initially you need to enable the Teams libraries feature. To do this you click on the enable (1) button. This will start an admin permissions flow that only Office 365 Administrators can complete.

Configuring

Manage Teams Libraries

At first you might have not configured your Teams libraries. In this case, you will find a «Manager Libraries» (1) button below the «Teams» library header. If you already have setup some libraries, you will not see the «Manager Libraries» button. In this case, you can use the «Pen» icon (2) to start managing your libraries.

Manage Libraries

Manage Teams Libraries

New Library

To create a new library just click on the «Add Library» (1) button. A fly-out appears, that will allow you to select a Team, a channel and if you wish any sub-folder within that channel. Navigate and select to the channel or folder you wish to use as a Content Library and click on «Create Library» button at the bottom of the list. With this you have created a new Content Library linked to the channel or folder you just selected. Be aware that you can only create one Content Chooser library per team. So once you have created a library for a specific Team that team will not show up anymore in the fly-out. Once you have created a Content library within a team that library will become visible for all your team members. There is no need for all team members to repeat this step of creating a teams library for any specific team.

Edit or Remove a Library

To edit an existing library just click onto the library entry (2) in the list of libraries. To remove the library just click on the «Remove» button at the bottom of the library properties. You can not rename a Teams library as it will always show the name of the Team as the library name. Use the arrow back at the top of the page to return to the libraries list.

Hide Teams Libraries

If you wish you can hide Teams libraries altogether (disable the Teams feature) for your Office 365 tenant. Please contact us so that we can adjust this setting in your Content Chooser configuration. We are working on an officeatwork Admin Center app that will allow you to make these changes for your tenant yourself. The experience will be similar to the Office 365 Admin Center.