User Guide

Introduction

A simple way to check and automatically update your document.

Verifier for Office, Word
Multiple Office App Awards Winner

Remove links to contents and placeholders within your document, making it save to share with others. Content and placeholders must be created using either the Designer & Wizard Apps or the Content Chooser App.

In the future the Verifier will highlight outdated elements in your document and allow you to easily update or reject the proposed changes. It will also check all of the text in your document against your companies dictionary helping you avoid misspelling your industries and organizations specific terms.

Designed for Office 365

Supported Office Applications

The «Verifier» runs in the following Office applications on Windows, Mac, iPad, and Office Online:

Word
Word

Please note:  The «Verifier» App might offer different features depending on the different Office applications on the various platforms.

The App for Word is available via the «Verifier» App on AppSource. Download it here.

Supported User Accounts

The  «Verifier» supports the following user accounts:

Word
Office 365 Account
Word
Microsoft Personal Account

Variations

The  «Verifier» app will offer different features based on the account you are using or if you are a subscription user or not. If you are evaluating the app without a subscription you will not be able to configure all the options a paying user with a business subscription would be able to. If you sign in using a personal Microsoft account you will also not be able to configure any settings. Additionally, features available only to Office 365 Users like SharePoint Online will also be missing.

Personal

FREE

when using a personal Microsoft account.

Tenant Settings

Feature Settings

Custom feature settings like removing the Yammer and Feedback form link.

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New users will receive no e-mails from officeatwork.

Business

Evaluation

when using an Office 365 or Microsoft 365 account for evaluation purposes.

Tenant Settings

Feature Settings

Custom feature settings like removing the Yammer and Feedback form link.

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New users will receive no e-mails from officeatwork.

Business

Subscription

when using a paid subscription with a Office 365 or Microsoft 365 account.

Tenant Settings

Feature Settings

Custom feature settings like removing the Yammer and Feedback form link.

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New users will receive no e-mails from officeatwork.

Installation

All officeatwork web apps are made available via Microsoft AppSource.

Organizational use

For deployments in organizations we recommend to use Office 365 Centralized Distribution available in the Office 365 Admin Center.

Personal use

All officeatwork web apps are made available directly within the Office Application in Store experience offered in Word, Excel, PowerPoint, Teams, and SharePoint. For Personal use we recommend to install the apps using the in Store experiences.

Please note: The «Verifier» App is not available as an MSI package. The «Verifier» App is only available via AppSource or the Office Application in Store experience also sourced by Microsoft AppSource.

Launching

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In Office

Verifier Ribbon

Once the «Verifier» App has been assigned to you or you have acquired it via the Office Store/AppSource, it will automatically appear in the «Home» tab of your Office application ribbon. To launch the App best click on the «Verify» button.

Supported Office applications

Word
Word

Please note: Dependent on the capabilities of the platform the «Verifier» App might be available or not on different platforms for different Office applications.

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The navigation within the App is split into two sections, the «Document» page and «User» menu.

Contents

Verifier navigation

The «Document» page (1) will list all linked placeholders and contents in your document.

User Menu

The «User» menu (2) will provide links to resources such as «Yammer», our «Feedback form», the App «Roadmap», the «Settings» page, the «About» page and the App documentation (website). Additionally, it will allow you to sign-out of the App.

Please note: Dependent on the officeatwork App settings for your Office 365 tenant the items available in the «User» menu can vary.

Getting Help

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Documentation

Verifier getting help

You will find a link to our App documentation in the «User» menu called «Documentation» (1).

Yammer

Join our «Yammer» network and participate in our discussion around the officeatwork 365 Apps and to learn about coming updates. You will find a link to our «Yammer» network in the «User» menu called «Yammer Community» (2).

Please note: Dependent on the officeatwork App settings for your Office 365 tenant the «Yammer Community» and «Send us your Feedback» option might not be available to you.

vERIFY

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The «Document» page lists all placeholders and contents your document contains.

Functions

Unlink

Verifier Document Items List

Clicking the «Unlink all» button (1) will remove all links to placeholders and contents in your document. Please be aware that the unlinking process can not be undone.

Reload

Clicking the «Refresh» button (2) will re-scan the document for placeholders and contents and list any found items.

Embedding Add-In

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Open Add-in together with a document

You might want this Add-In to open alongside with your document automatically. This can be achieved by actively embedding the Add-In into your currently open document.

To do this follow the steps below:

Settings
  • Open the 'User' menu

  • Select the 'Settings'

  • On the 'Settings' page choose your Embedding option (1).

  • Done.

Embedding options

Never

Choose this option if you do not want the Add-In to open together with your document (default setting).

Once

Choose this option if you want the Add-In to only open the next time you open your document, after that it shall not open automatically anymore. 

Always

Choose this option if you want to have the Add-In open together with your document all the time. Note that the Add-In will also open if you close your document with the Add-In closed and then re-open the document.

Business Operations Guide

Roadmap

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Planned

Released June 2019

IT Operations Guide

Deployment

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Office Add-ins

Historically you might be used to deploy Office Add-Ins using MSI packages. This is not an option for our modern officeatwork cloud SaaS Office Add-Ins anymore as they are not built with the older (COM) platform dependent technology.

Please note:

We do not offer any MSI packages for our modern web-based Office Add-Ins.

Centralized Deployment

The by far best way of deploying Add-ins for Microsoft 365 is using the new 'Centralized Deployment' feature inside the Microsoft 365 admin center. This feature will allow you to deploy Add-Ins to your users on all devices and platforms. There are no local installations necessary for this to work.

You can reach 'Centralized Deployment' by going to: Microsoft 365 admin center > Settings > Add-ins > + Deploy Add-In

Please note:

You might want to check if your tenant is ready for 'Centralized Deployment'. Here is a link to the Microsoft support document called 'Determine if Centralized Deployment of add-ins works for your organization' that will explain the requirements in detail. Microsoft also offers an Add-In (Word & Excel) that will perform automated checks to see if your infrastructure is ready for Centralized Deployment. It's called 'Compatibility Checker for Centralized Deployment'.

Please note:

You must be an Office 365 admin to be able to sign in to the Office 365 Admin portal. You will also need to use the ‘I want to add an Add-In from the Office Store‘ option as this will keep your add-ins up-to-date automatically!

Additional Resources

Sharepoint add-in catalog (for older Office versions)

Modern Web Office Add-ins can also be deployed for older Office versions like Office 2013. For that you can use the SharePoint Add-In catalog deployment method. Please note that some features like showing icons in the ribbon in Office will not be available via this deployment path. This deployment method will though work for the officeatwork 365 Template Chooser and Content Chooser Add-Ins. Please expect limited functionality due to missing API's in older Office versions like Office 2013. Check out our 'Compatibility' page to learn more about any missing features for your Office version.

Additional Resources

Office Store

You can find our Add-Ins within the Office Store experience provided within the Office applications. Just use the 'Get it now' button to acquire and deploy the Add-In for the signed in user only.

Appsource

You can find our Add-Ins for Office on AppSource. Just use the 'Get it now' button in AppSource to acquire and deploy the Add-In. If you are signed in as a Microsoft 365 administrator the 'Get it now' button should take you to the centralized deployment experience.

Compatibility

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Check out the minimal Office versions required for running the officeatwork Web Add-In on your devices. Also see what specific features of the individual Add-Ins are supported from what version onward.

Minimal Office Version

Minimal Office version required to run the officeatwork App.

Windows

Office 2013 (MSI)

not available

Office 2016 (MSI)

not available

Office 2019 (MSI)

all versions

Office 365 (C2R)

1612 (7668.1000)

Office Online

Office 365

March 2017

Mac OS

Office 365

15.32

iPad

Office 365

2.22

General Add-IN Features

Ribbon Icon

Access App via one or multiple icon in the Office ribbon.

Windows

Office 2013 (MSI)

not available

Office 2016 (MSI)

not available

Office 2019 (MSI)

all versions

Office 365 (C2R)

1603 (6769.0000)

Office Online

Office 365

January 2016

Mac OS

Office 365

15.33.0 (1704.0900)

iPad

Office 365

not applicable

Centralized Deployment

Deploying Word, Excel and PowerPoint Apps in Office.

Windows

Office 2013 (MSI)

not available

Office 2016 (MSI)

not available

Office 2019 (MSI)

all versions

Office 365 (C2R)

1704 (8067.2115)

Office Online

Office 365

January 2016

Mac OS

Office 365

15.34.0 (1705.1500)

iPad

Office 365

not applicable

Automatically open a task pane

Automatically load an App and open a task pane when opening a specific Word, Excel or PowerPoint document.

Windows

Office 2013 (MSI)

not available

Office 2016 (MSI)

not available

Office 2019 (MSI)

all versions

Office 365 (C2R)

16.0 (8121.1000)

Office Online

Office 365

January 2016

Mac OS

Office 365

15.34.0 (1705.1500)

iPad

Office 365

not applicable

MFA (Multi-Factor authentication

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All the officeatwork Add-Ins require Microsoft accounts to sign-in to the Add-Ins. If you have activated MFA (Multi-Factor Authentication) for our Microsoft Work or School account in Microsoft 365, it will automatically also apply for the officeatwork Add-Ins. You as an Admin do not have to configure any dedicated settings for the officeatwork Add-ins as they automatically 'inherit' your sign-in policy you defined for your organization.

Pre-Consenting

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Administrators of a Microsoft 365 tenant can pre-consent access to required scopes by running through the Admin Grant process. Once done, users of your tenant will not have to individually grant access to the various scopes required by the officeatwork Add-In/App.

To enable this we offer a 'Grant Permissions' button in our Add-Ins that will take you through the admin grant flow of Azure AD. Here are the steps to take to pre-consent the Add-In:

Pre-Consenting
  • Launch the Add-In.

  • Sign in (connect) with your Microsoft 365 Administrator account.

  • Click on the 'User' menu and select the 'Settings' option.

  • Click on the blue 'Grant Permissions' button In the 'Administrator' section.

  • The Azure AD powered admin grant flow pops up in a separate dialog.

  • Complete the Azure AD provided flow.

Data Scopes

Following our security principles our Apps and Add-Ins do not have their own independent data access definitions. What the Apps and Add-Ins can access is always governed by the data provider.

Microsoft 365

Here are some principals that apply to all the access our Apps and Add-Ins have in Microsoft 365:

  • Data access is always scoped to the signed in user.

  • officeatwork employee do not get access to your data.

  • Your data is protected by the Microsoft 365 security framework including multi-factor authentication.

  • The actual App or Add-In sign in screens are provided and hosted by Microsoft. You can see that as the officeatwork sign in process displays the identical sign in screens and flow as if you were to sign in to Microsoft 365.

  • Users can only access data within the Apps that they can access based on their existing access rights in Microsoft 365

  • This also means that a user can not access data of another user via the officeatwork Apps

Sign-In
Pre-Consent

For the sign-in process the Add-In requires the following scopes:

  • openid user permission to enable users to sign in to the add-in with their organizational and/or Microsoft Account.

  • offline_access user permission to enable automatic sign-in via refresh-tokens, as without users would have to manually Sign-In every single time they launch the Add-In.

  • profile user permission to show the signed in user in the Add-In. This is helpful to assure/confirm the user what account was used to sign-in to the Add-In.

  • email user permission to activate the evaluation subscription in the Add-In.

  • User.ReadWrite user permission to be able to save the user's settings.

Security

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You can find more information about the security of the officeatwork Add-Ins and apps on the Microsoft 365 App Certification Program pages. Navigate to the appropriate officeatwork Add-In/App using the left navigation of the site. There you will be able to learn more on how your data and privacy are adequately secured and protected.

We have built all our Apps with a solid and enterprise prove security architecture. We have chosen an architecture that follows these simple principles.

We have built all our Apps with a solid and enterprise prove security architecture. We have chosen an architecture that follows these simple principles.

  • We believe that it is not acceptable that customer data ever gets transferred to any of our officeatwork servers and that we in general limit the data we do have to transfer to our servers to the bare minimum possible.

  • We do not introduce a new permissions or security schema but always use existing permission and security schemas in place offered by the data providers like Office 365, allowing our Add-Ins to only access data the user using the Add-In has already been approved for.

  • All data transfer is encrypted.

  • Any minimal data we store is encrypted.

Data flow

One of the biggest security concern is how the data the Add-In processes flows and if the user's privacy and the companies IP is protected.

The following describes the main usage scenarios and how the data flows between the different actors like the user, the Add-Ins and other connected services.

Loading Add-In

When the Add-In gets loaded it uses encrypted communications via a high availability Azure CDN service. Loading the Add-In requires no User nor Customer Data.

Add-In loading data flow

Sign-In to Add-In

To sign in to the officeatwork Add-Ins you can use either your Microsoft personal or organizational account. The flow starts with the user signing in using Microsoft's sign in flow. After a successful identification by Microsoft a User Access Token is collected by a trusted officeatwork server side Azure function that then hands the Access Token to the Add-In combined with tenant settings data stored in an officeatwork controlled globally available Azure cosmos DB. This flow takes place without any connection to the customer's data.

Sign in data flow

Using Add-In

While the user is interacting with the Add-Ins data might be required. The access to that data is enabled via the User Access Token allowing the Add-In to read and write data in the name of the User directly without having to bypass any officeatwork server services.

Add-In usage data flow

SLA (Service Level agreement)

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All officeatwork SaaS Add-Ins/Apps are hosted across multiple data centers across multiple continents and regions on the Microsoft Azure platform. Please find below the services used with the links to the according Microsoft Service Level Agreement: